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Administrative Assistant (Legal)

Boston, MA

Posted: 02/13/2024 Industry: Professional and Administration Job Number: 16445

Job Description

Connexion’s mission is to provide "best in class" services to job seekers. We strive to achieve excellence in job placement, staffing, and recruiting services, while treating candidates with the professionalism and respect they deserve.

Title: Administrative Assistant - Legal
Hiring Organization: Connexion Systems & Engineering

Compensation, Benefits, and Employment Type
  • Duration: 8+ month contract
  • Pay rate: $35-$40/hr
  • Job Location: Boston, MA
  • Schedule: M-F, standard business hours
  • Job#: bh16445

Summary / Purpose of the Position:
The Administrative Assistant will be responsible for providing general administrative support to attorneys in his/her assigned areas, including, calendar management, travel, expense management, catering support, various administrative office duties, and coordination of team events/meetings.  The Administrative Assistant will demonstrate the utmost professionalism and sensitivity to confidential information through his/her daily responsibilities. Strong communication skills are a key expectation of this customer-focused position. 

Main Responsibilities / Job Expectations:
  • Manage calendars for assigned attorneys as required, including coordinating individual and group meetings, facilities (e.g., room reservations, web and conference calls, audio/visual equipment and support and catering), actively soliciting input for managing conflicting priorities, pro-actively communicating schedule conflicts and providing copies of relevant documents and other essential information to department team members (and others upon request) prior to meetings
  • Assist with general paperwork (photocopying, scanning, binding, etc.) and maintain general administrative needs of the departments
  • Act as a meeting Room AV/IT Super User and support teams accordingly ·      
  • Support travel logistics for assigned members in compliance with travel and expense policies and prepare detailed itineraries from departure to return with minimal input from department team members
  • Prepare, submit and track expense reports for assigned members in accordance with the travel and expense policy and submission timelines, as necessary
  • Discretely maintain, coordinate and communicate highly confidential and sensitive information    
  • Work collaboratively with other administrative and business operations colleagues to:
    • Efficiently resolve day-to-day work issues
    • Identify and implement continuous improvement opportunities
    • Manage back-up coverage due to vacations and unplanned vacancies
    • Perform other duties as assigned

Education / Certifications:
  • 4-year degree preferred; High School diploma required.  

Key Technical Competencies Required:
  • Proficiency in Microsoft Office (Word, TEAMS, SharePoint, OneDrive, Outlook, Excel, and PowerPoint)
  • Knowledge of teleconference equipment (Microsoft Teams) or other related software
  • Ability to maintain, coordinate and communicate highly confidential and sensitive information
  • A strong attention to detail, excellent and direct communication skills, strong interpersonal skills, and cross-cultural understanding and sensitivity
  • Experience with Concur is preferred
  • Ability to see the big picture, while keeping an eye on the detail
  • Availability to represent the Legal Department and the company in a highly professional manner
  • Ability to take initiative with a positive attitude in all circumstances

Please use the apply button to submit your resume for consideration.  A Connexion Representative will contact you shortly.

You may also send your resume and cover letter via email to the recruiter listed below. You MUST include the Job# and Job Title in your subject line.

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Meet Your Recruiter

Caroline Driscoll
Account Manager & Sr. Technical Recruiter

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