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Executive Assistant

Boston, MA

Posted: 01/09/2023 Industry: Professional and Administration Job Number: 15200

Job Description

Connexion’s mission is to provide "best in class" services to job seekers. We strive to achieve excellence in job placement, staffing, and recruiting services, while treating candidates with the professionalism and respect they deserve.

Title: Executive Assistant
Hiring Organization: Connexion Systems & Engineering

Compensation, Benefits, and Employment Type
  • Duration: 6+ month contract
  • Pay rate:  $50-$60/hr
  • Job Location: Boston, MA
  • Schedule: Mon-Fri, standard business hours – 100% onsite
  • Job#: bh15200

Executive Assistant

In order to set expectations and to the extent permitted by applicable law, please note that if an applicant is hired for this position, the applicant will be required to prove that the applicant has been fully vaccinated against COVID-19 by the date of hire, subject to any qualified religious or medical exemptions. Please note that the employer reserves its rights to mandate additional vaccine requirements at any time.

Job Description
As Executive Assistant, you will provide a high quality, comprehensive, accurate and timely administrative service to the SVP and Head of Medical Affairs with responsibility for all administrative and logistical functions and ensuring a professional interface, seamless communication, and optimal coordination of activities on their behalf.

  • Using company-approved travel vendors, arrange domestic and international travel for team members, including flights, trains, ground transport, hotels, etc. 
  • Prepare relevant documentation and itinerary packages to traveling staff in a timely manner prior to their departure. 
  • Coordinate real-time travel issues as they arise
  • Preparing, submitting, and tracking expense reports for the team, as necessary
  • Creating commitment requests and PO’s, executing goods receipts for work performed/completed, and processing invoices in K2
  • Uploading fully executed agreements/contracts into iCAP

Maintaining calendars of designated team members as required:
  • Responsible for meticulous calendar management, including planning meetings, coordinating recurring event and communicating with multiple parties to schedule large scale internal/external meetings
  • Organizing conference registrations & membership renewals for professional organizations
  • Providing fluid support across both corporate and personal calendars including travel and appointments
  • Coordinating small and large meetings and events, both on and off-site, in collaboration with administrative staff from other locations, both domestic and international, as appropriate
  • Preparing and managing documents; drafting, editing, and proofing various types of documents, including agreements, memos, correspondence, and presentation materials (e.g., PowerPoint presentations)

Medical Affairs Lead Team Meetings:
  • Follow-up actionable items arise from meetings e.g., producing minutes and ensuring timely distribution of relevant documents
  • Performing additional duties and assigned projects to achieve overall business objectives

Please use the apply button to submit your resume for consideration.  A Connexion Representative will contact you shortly.

You may also send your resume and cover letter via email to the recruiter listed below. You MUST include the Job# and Job Title in your subject line.

If you are active in a job search but this job is not for you, please reach out to We would be glad to help you find the perfect job!

Meet Your Recruiter

Caroline Driscoll
Major Account Mgr, Sr. Technical Recruiter

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