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Legal Assistant (PERM)

Hialeah, FL

Posted: 05/31/2024 Industry: Professional and Administration Job Number: 16755

Job Description

Connexion’s mission is to provide "best in class" services to job seekers. We strive to achieve excellence in job placement, staffing, and recruiting services while treating candidates with the professionalism and respect they deserve.

Title: Legal Assistant
Hiring Organization: Connexion Systems & Engineering
  • Duration:  Perm
  • Pay rate: $75-85k
  • Job Location: Hialeah, FL
  • Job# 16755

Position Summary:

The Legal Assistant is responsible for managing, producing and processing administrative and client-specific information in a manner that ensures that we successfully meets its business and client service objectives. Providing support to timekeepers and working as part of a virtual support team, the Legal Assistant is responsible for complex work that requires knowledge of procedures and filing requirements of the courts and government agencies, and knowledge of and adherence to compliance policies (e.g. conflicts of interest, privacy, deadline docketing, misuse of inside information). A successful Legal Assistant will perform administrative and client-specific work in a manner that supports our objective of distinguishing itself through exceptional service. The Legal Assistant serves as a “client relationship manager” and is responsible for integrating new clients into the firm’s business structure, maintaining and managing critical client information, and coordinating and producing a high volume of client and administrative work. Responsibilities for this position may include those of a Project Assistant.


  • Type, edit, format and proofread a variety of moderate to complex documents
  • Independently perform full range of administrative support
  • File management and organization (both digital and paper). Establish and maintain client, departmental and administrative files and workspaces using established firm and department protocols for FileSite and document naming conventions
  • Delegate work to firm resources to effectively complete work assignments
  • Assemble documents in preparation for electronic filing with courts and agencies on behalf of a timekeeper
  • Understand month-end closing schedule and remind timekeepers that time must be released in InTapp to meet closing deadlines
  • Edit billing narratives according to firm time entry standards in CMS or Prebill Viewer, including performing tasks within the Prebill Viewer
  • Manage administrative aspects of client/matter intake and management of the matter once opened, enter/obtain required information, identify New Business Intake “NBI” stage, finalize the draft engagement letter; communicate client billing standards and rates to appropriate individuals, ensure final engagement letter is provided to Matter Maintenance and stored in Virtual Files
  • Leverage firm tools, such as the portal and firm workspaces, to locate information, e.g. timekeeper standard billing rates, firm discounted rates and rate ranges; firm time-entry standards and non-billable time recording
  • Leverage QuickLook to obtain financial and other information
  • Basic Lexis and internet research, as needed
  • Work with other timekeepers and legal assistants when required to complete assignments and meet deadlines
  • Remind timekeepers of deadlines and anticipate their needs to enable them to focus on client/firm related matters
  • Anticipate timekeeper’s needs and follow up to ensure they are satisfied


  • Minimum two to four years of legal secretarial experience
  • Experience in handling a wide range of administrative tasks
  • Experience making travel arrangements
  • Ability to support multiple timekeepers in a fast paced, changing environment
  • Ability to effectively manage conflicting priorities
  • Excellent verbal, written, organization, analytical and interpersonal skills
  • Outstanding client service and decision-making skills
  • Ability to produce accurate draft documents from a variety of rough sources that are handwritten or ‘pieced’ together or from oral instructions
  • Familiarity with procedures of courts and regulatory agencies
  • Ability to work independently, with minimum supervision while also contributing to a team
  • Demonstrates a high degree of professionalism, confidentiality, discretion and decorum
  • Responsiveness to timekeeper/client needs and follow-up where appropriate
  • Good understanding of basic business relationships and client confidentiality principles
  • Proficient in the use of Microsoft Office (Word, Outlook, Excel and PowerPoint), Interaction, FileSite, InTapp, CMS, PDF scanning, HotDocs, AccuRoute, Kofax PDF, Change-Pro, Metadact, Innova, Chrome River, Preview Biller, Internet searches, Rendezvous, Electronic Court Filing Systems, and ability to learn and use advanced software applications

Please use the apply button to submit your resume for consideration. A Connexion Representative will contact you immediately.
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Meet Your Recruiter

Stephen Mullen
Sr. Account Executive

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About Hialeah, FL

Ready to discover exciting job opportunities in the vibrant area surrounding Hialeah, Florida? Located in the heart of Miami-Dade County, Hialeah offers a unique blend of cultural diversity, culinary delights, and a thriving economy. Known for its historic landmarks like the Hialeah Park Racing & Casino and vibrant arts scene at the Milander Center for Arts and Entertainment, this area presents a dynamic backdrop for career growth. Explore job listings in this enchanting region, where you can enjoy the rich Cuban influence, explore the Amelia Earhart Park, and catch a game at the iconic Hard Rock Stadium. Embrace the charm of Hialeah and kickstart your career in this flourishing locale today!