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Senior Administrative Assistant

Boston, MA

Posted: 12/19/2022 Industry: Professional and Administration Job Number: 15141

Job Description

Connexion’s mission is to provide "best in class" services to job seekers. We strive to achieve excellence in job placement, staffing, and recruiting services, while treating candidates with the professionalism and respect they deserve.

Title: Senior Administrative Assistant
Hiring Organization: Connexion Systems & Engineering

Compensation, Benefits, and Employment Type
  • Duration: Direct Hire
  • Pay rate:  $90-$95K + 10% and stock grant
  • Job Location:  Boston, MA
  • Schedule: Hybrid, Mon-Fri, 3 days on-site
  • Job#: bh15141

In order to set expectations and to the extent permitted by applicable law, please note that if an applicant is hired for this position, the applicant will be required to prove that the applicant has been fully vaccinated against COVID-19 by the date of hire, subject to any qualified religious or medical exemptions. Please note that the employer reserves its rights to mandate additional vaccine requirements at any time.

Senior Administrative Assistant (Executive Assistant)

Job Description
  • Serves as the support professional for a Vice President, independently handling a full range administrative activity
  • Manages highly complex calendars for VP and direct leadership team while frequently coordinating logistics and sharing information with other assistants and leaders both internally and externally; plans highly complex travel and meeting logistics, anticipating and resolving any problems to ensure a seamless experience.
  • Prioritizes and addresses incoming requests and follows up directly to ensure deadlines are met for emergent situations; prioritizes requests for appointments, e-mails, and telephone calls based on expert knowledge of the VP's needs and objectives
  • Books flights/hotels (international and domestic travel), completes expense reports, and arranges team lunches/dinners and offsite meetings for assigned personnel
  • Coordinates activities between departments and/or outside parties
  • Serves as a departmental resource for internal technologies (i.e; Procurement, SharePoint, Concur, U, VLearn, etc.)
  • Exchanges and integrates information from stakeholders into departmental reports
  • Coordinates and helps prepare meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute- or note-taking and assembling/editing PowerPoint presentations
  • Processes group purchase orders, invoices, and contracts
  • Assists with visitor registration, including pre-registering and escorting visitors
  • Assists with the onboarding of new personnel into the department

Knowledge and Skills:
  • Established knowledge of Microsoft Office products
  • Advanced time management and organizational skills and proven ability, with a proven ability to independently prioritize own work and multi-task to meet changing or competing timelines
  • Keen attention to detail
  • Ability to handle and work with highly confidential and sensitive information

Education and Experience:
  • Requires high school diploma, prefer Bachelor’s degree or higher
  • Requires 2+ years of administrative experience, supporting high level executives/C-suite.
  • The incumbent will be required to work 3 days a week out of our offices located in the Boston

Please use the apply button to submit your resume for consideration.  A Connexion Representative will contact you shortly.

You may also send your resume and cover letter via email to the recruiter listed below. You MUST include the Job# and Job Title in your subject line.

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Meet Your Recruiter

Caroline Driscoll
Major Account Mgr, Sr. Technical Recruiter

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